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Details

CIC Administrative Assistant


Reference:SMC17432 Location: Galway
Qualification:DegreeExperience:See description
Job Type:Fixed Term ContractSalary: Not Disclosed
May be suitable for: Accounts Assistant

We’re currently recruiting for an exciting opportunity with an award winning medical device organization based in Galway. This is an excellent position for anyone who is looking to join a leading multinational who are one of the best at what they do.

Duties

• Prepare programme materials including NDAs, agendas, attendee sign-in and checklists, name badges, table tents, evaluation forms and others
• Set up meeting rooms and support programme live management as required per programme definition
• Prepare other required meeting collateral and work with relevant teams to incorporate as required
• Compile programme evaluation feedback and follow up on actions as appropriate
• Coordinate and process all POs and invoices, ensuring compliance with global legal and regulatory requirements
• Ensure all documentation is scanned and filed appropriately following each event
• Support the Team in planning for all programmes – both customer and internal
• Organise weekly team meetings, prepare agenda and content for discussion, process and communicate minutes / actions
• Maintain customer and internal stakeholder database
• Hands-on support for the full team as required
• Contribute to continuous improvement of processes and tools.
• Manage storage capacity
• Maintain occupancy spreadsheet
• Monitor and maintain appropriate inventory and material stocks required for programme execution

Qualifications & Experience

• Experience in an administrative and support environment
• A high degree of reliability, flexibility and confidentiality
• Ability to work unsupervised on day-to-day duties and tasks
• Strong team player with ability to show initiative, aligned with team and processes
• Ability to liaise with management and staff at all levels, as well as appropriate interaction with visiting staff and customers
• Strong communication skills – both written and oral
• High standard of personal presentation
• A relevant qualification in Office Management or related discipline is desirable


If you would like further Information you can contact the recruiter directly:

Sean McCarthy | Tel: +353 (0) 87 798 8480